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FY25 PEF Award Administration Information

Section VI.A: Award Notices, Anticipated Announcement and Award Dates

CAH will tell applicants the results of their application and the award process on or shortly after October 1, 2024. They will tell them via (1) letter of award, (2) letter of ineligibility, or (3) letter of denial. These notifications will be sent via the applicant’s email as it appears in the CAH Grants Portal.

Grant recipients will get grant payments when funds are available and required documents are processed. The date of payment is subject to those factors. CAH staff will advise grant recipients on the process of paying out money. This will happen on or after October 1, 2024. You can find more details on CAH’s website at Resources for Grant Recipients. CAH can take back any grant for not following CAH policies, rules, and RFA guidelines. They can do this at any time. Grant recipients who have not met reporting obligations for a CAH funding program cannot get more awards from CAH.

Section VI.B: Programmatic, Administrative and National Policy Requirements

Grant recipients must spend grant funds in CAH’s Fiscal Year 2025. That year runs from October 1, 2024, to September 30, 2025. Federal and District of Columbia law require all grant applicants to follow all non-discrimination laws and regulations. The list of those laws and rules includes: Title VI of the Civil Rights Act of 1964. It says that grant recipients must ensure that people with limited English get the language help they need to access grant programs. It also includes: Title VII of the Civil Rights Act of 1964. This law bans discrimination based on race, color, or national origin. It also includes: Title IX of the Education Amendments of 1972. This law bans discrimination based on sex. It also includes: Section 504 of the Rehabilitation Act of 1973. It also includes the DC Human Rights Act of 1977 and the Americans with Disabilities Act of 1990. These last laws ban discrimination based on disabilities. If the RFA's terms conflict with any federal or local law, or any ambiguity about them, the law's rules win. The applicant must follow the law.

All grant recipients are subject to risk assessments and monitoring requirements. Grantee agreements with CAH discuss the practices in greater detail. CAH will monitor and evaluate funded activities. It will do so to assure compliance with all DC's laws and rules. This monitoring may include site visits and an evaluation of allowable costs. It will assess efforts to meet grant applicant benchmarks. It will also assess proof of spending. They must also include a CAH logo and a credit line. They must do this in grant-related communications and marketing. They should try their best to credit CAH’s support at public events. They should do so at events related to CAH's funding.

Section VI.C: Reporting

Each grantee must submit a Final Report on several things. One is how they advanced their art, humanities, and profession during the grant year. Another includes giving details on arts and humanities activities. This should include how they engaged with DC communities. And last, grantees must discuss growth in promoting equity with stakeholders inside and outside the organization.

Award size determines CAH reporting requirements.

  • All grantees must submit a Final Report (due by Friday, October 24, 2025).
  • Awards greater than $12,500 must also submit an Interim Report (due by April 18, 2025).

All grant recipients are subject to risk assessments and monitoring requirements. The grant agreements with CAH discuss those practices in detail.

CAH will monitor activities it funds. Its staff will do this to assure compliance with all of DC’s laws and rules. The process may include site visits. It may also involve evaluating allowable costs. It will assess efforts to meet grant applicant benchmarks. It will require proof of expenditures, etc.

All grant recipients must report their grants as income on federal and local tax returns. They must do this in line with applicable laws. They are also urged to talk with a tax professional and the IRS.

CAH can withhold, reduce, or take back a grant under the terms of the grant agreement or if the grantee: (1) misses reporting deadlines, (2) blocks monitoring access, or (3) fails to meet the grant contract's terms.

View Application and Review Information <— | —> View CAH Contacts

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