15. Notification and Payment
CAH will notify applicants of this grant program as to the results of their application on or about October 13, 2026, via email with 1) a letter of intention to award, or 2) a letter of denial.
For awardees, the date of CAH grant award payment disbursement(s) is subject to the availability of funds and processing of required documentation. CAH staff will advise grant award recipients on the payment disbursement process on or after October 13, 2026. CAH does not disburse grant award payments through its office and does so in collaboration with other DC government agencies.
Applicants must ensure that all compliance materials are uploaded, and that all data is current in the online portal before submitting an invoice.
16. Conditions of Funding, Reporting Requirements, Rescindments
Conditions of Funding
CAH reserves the right to rescind any and all grant awards for non-compliance with CAH grant guidelines, policies, or regulations, at any time. FY 2027 grant recipients with unmet reporting obligations on any CAH funding program are ineligible to receive additional awards from CAH.
Grant recipients must agree to include a CAH logo and/or a credit line in all of its grant-related announcements and promotional materials and make best efforts to publicly credit CAH support in any and every public event that is held related to CAH’s funding of programs and activities.
Reporting Requirements
During the life of the grant period, the award recipient is required to submit three (3) interim reports and a final report at the conclusion of the grant period. All grant awardees are responsible for demonstrating and documenting expenditures for the full (100%) grant amount. If the project costs are greater than the grant award and require a cash match, award recipients must also demonstrate and document expenditures for 100% of the matched amount. Grantees will be provided with additional information regarding reporting requirements. In addition to the interim and final reports, grantees will be required to submit a maintenance report regarding the care and maintenance of the artwork and a de-installation report (in the case of temporary projects).
Grant recipients who do not submit complete Final Reports are ineligible for further CAH funding. Grant recipients will be required to submit Final, Maintenance, and De-installation (for temporary projects) Reports to CAH within 30 (thirty) days of the project completion or by close of business on Friday, October 15, 2027, whichever comes first.
Project Modifications
In general, grant recipients may make minor modifications to the fabrication or installation approach, materials, or other minor aspects of the project’s objectives. The grant recipient must notify CAH in writing to obtain written approval for those changes prior to the execution of their grant agreement. Modifications made after the execution of the grant agreement require review and approval prior to execution of proposed modifications.
CAH prohibits project scope changes to applications that have been approved by the Board of Commissioners. Project scope changes are defined as changes to a project’s requirements, milestones, deliverables, documents, and/or reports that alter the direction and purpose of the original scope.
Grant Management and Rescindment
CAH has the right to withhold, reduce, or rescind a grant award according to the terms and provisions of the grant agreement or if the grantee exercises any of the following:
- Fails to meet deadlines for grant reports.
- Fails to notify CAH of changes in project collaborators or other significant management changes or changes in the project scope without advance approval.
- Refuses to provide access for monitoring.
- Fails to comply with the terms of the grant award contract requirements.
- Fails to demonstrate adequate financial management and oversight of the project; and/or
- Fails to properly publicly credit CAH’s support of the project.
Legal Compliance
Federal and District of Columbia law requires all grant applicants to comply with all applicable laws and regulations that regard non-discrimination. The list of those laws and regulations include: Title VI of the Civil Rights Act of 1964 (which provides that grant recipients must take adequate steps to ensure that people with limited English proficiency receive the language assistance necessary to afford them meaningful access to grant-related programs, activities and services); Title VII of the Civil Rights Act of 1964 (P.L. 88-352) (which prohibits discrimination on the basis of race, color, or national origin); Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1686) (which prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); the DC Human Rights Act of 1977; and the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12101 - 12213) (which prohibits discrimination on the basis of disabilities).
Americans with Disabilities Act
CAH is a community-centered agency that recognizes the importance of equality and community engagement within the arts and humanities. We embrace the nuance of DC's distinct cultural design and are committed to ensuring all DC residents have universal access to the arts across all 8 wards of the District. CAH also complies with the Americans with Disabilities Act (ADA) (42 U.S.C. §§ 12101 et seq.) in all of our grants and processes. For reference, applicants may use this link to access the text of the ADA: ada.gov/law-and-regs/ada. Notwithstanding the fact that it has shared hyperlinks attached immediately above and later below, the District government does not represent that the shared text of the ADA (or any other text) is the latest version of the subject law.
17. Risk Management and Performance Monitoring
All grantees are subject to risk assessments and monitoring requirements, as outlined in the District’s Citywide Grants Manual and Sourcebook managed by the Office of the City Administrator, Grants Management Division. CAH has established standards for grantees to ensure compliance with risk assessment monitoring, and those standards are discussed in greater detail in the applicants’ grant agreements with CAH.
Activities funded by CAH will be monitored and evaluated by its staff, to ensure compliance with all applicable District of Columbia statutes, regulations, orders, and other requirements. This monitoring process may include site visits, evaluation of allowable costs, assessment of efforts to meet projected grant applicant benchmarks, and evidence of proof of expenditures.
All grantees are responsible for reporting their respective grant award(s) as income on federal and local tax returns (in accordance with applicable law) and are strongly encouraged to consult with a tax professional and the United States Internal Revenue Service.
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