As an agency of the Government of the District of Columbia, CAH must ensure that all grant funds are expended in a fiscally responsible manner. CAH grant-related “allowable costs” are costs that the District government has determined, in its sole discretion, to be valid expenditures.
Examples of Allowable Costs (valid expenditures) include, but are not necessarily limited to:
- Artist fees, no more than 20% of the project budget
- Fabrication (if done by the artist(s), separate from Artist fee)
- Installation (if done by the artist(s), separate from Artist fee)
- Fabrication and installation services
- Materials and supplies
- General Liability Insurance
- Grantee shall procure and maintain insurances including, but not limited to, the following: commercial general liability insurance with minimum limits of two million dollars ($2,000,000.00) per occurrence. Grantee shall also procure property insurance, with limits equal to the estimated completed value of the piece. (Subject to change)
- Engineering costs related to the project
- Note: some projects will be required to go through engineer review for permits and/or project safety.
- Space rental and/or storage
- Shipping
- Permits
- Travel and transportation directly related to project implementation
- Copyright registration
- Plaque and dedication costs
- De-installation costs for temporary projects
- Photographic documentation and project implementation equipment purchases $500.00 or less
- Contingency funds
Examples of Unallowable Costs:
- Performance art projects
- Virtual installations that require user-owned devices
- Symposia or public education lectures
- Prefabricated or pre-existing artworks
- Project sustaining and /or maintaining equipment and/ or technology purchases (projects must be self-sustaining)
- Food and beverages expenses
- Equipment purchases over five hundred dollars ($500)
- Capital expenditures
- Sub-granting or re-granting
- Debt reduction
- Scholarships or award ceremonies
- Fundraising activities or projects
- Tuition and scholarships
- College/University tuition or to fund universities, service organizations, foreign governments, or DC government agencies, including DC Public Schools or DC Public Charter Schools
If the total project budget is higher than the maximum grant amount allowed for artists, organizations, or BIDs, the applicant is required to show their financial commitment to fund the difference to complete the project. In-kind contributions of goods and services and other CAH or DC government funds may not be used to satisfy the project funding discrepancy for the project.