____Written ANC approval/support verifying that the applicant has presented and received approval/support from the Advisory Neighborhood Committee of the proposed project site location.
____Proposed Art and Renderings. Proposed art in the form of detailed scale renderings, drawings/sketches, models and/or other documents to present a meaningful representation of the artwork including five (5) different perspectives: day perspective, night perspective, and artwork superimposed (to scale) within the proposed site location from two (2) different views/angles.
____Architectural Sketches. If not applicable, upload a blank document with “N/A.”
____Equipment estimates. Submit up to three (3) estimates for equipment purchases (not to exceed $500 per item); and/or rentals (the not to exceed $500 per item does not apply to equipment rentals); If not applicable, upload a blank document with “N/A.” All sculptural works are required to submit fabrication and installation contractor bids and equipment estimates for fabrication and installations.
____Project Budget (Templates and instructions are available at: Public Art Building Communities (PABC) | dcarts)
____Digital images of the proposed project site. Include four (4) different perspectives: site plan of the proposed site, aerial or site map of the immediate site area from two (2) different views/angles.
____Résumé(s) of key personnel involved in the project, including the artistic director and/or executive director (for organizations and BIDs), up to two pages each. Bios are unacceptable.
____Work sample(s). Submit ten (10) digital images of at least five (5) different works. See Addendum A for more information on Work Sample Requirements. Flyers and brochures are NOT considered work samples. If the applicant is not the artist for the proposed project, then applicant must provide lead artist work samples (and Image Identification List).
____Image Identification List of applicant and lead artist work samples (if applicable).
- Artist Name
- Lead Artist/Artist’s Role on the Project
- Title
- Date
- Medium
- Size - Dimensions
- Location
- Project Budget
- Project Description
____Support Material: up to six (6) items of additional material, e.g., newspaper articles, reviews, letters of support from community stakeholders, related activities or programs, brochures, etc.
____ Site owner support. A letter of support from the site owner including contact information (physical address, phone number and email address) that provides support for project, authorization to install proposed artwork onto the projected site, and terms of maintenance for the duration of the installation and post installation.
____Permit verification and Project Reviews from the DC Department of Buildings, DC Department of Transportation, Public Space and the Office of Planning Historical Preservation. If a project is on DC Department of Parks and Recreation (DPR), a letter from DPR supporting the project and identifying the types of permits and/or approvals needed to complete the proposed project is required.
If there is no requirement from an agency, the letter must still be submitted stating no required permits and/or approvals. All agency letters must be on the letterhead of the agency. Emails are not acceptable.
____Community Outreach Flyer(s) demonstrating notification to businesses and residents of your project's presence on the upcoming Advisory Neighborhood Committee (ANC) Meeting agenda.
____Community Support Signatures
Upload a list of signatures from residents and business owners who are in support of the proposed project. (Minimum: 25, Maximum: 75)
_____Contractor and Services Bids.
This must include a quote for insurance requirements.
o Grantee shall procure and maintain insurances including, but not limited to, the following: commercial general liability insurance with minimum limits of two million dollars ($2,000,000.00) per occurrence. Grantee shall also procure property insurance, with limits equal to the estimated completed value of the piece. (Subject to change)
____Artwork Relationship and Copyrights Warranty Form.
____Letter of intent to purchase equipment. Upload a letter detailing the specifics of the equipment’s use after the project is completed (for equipment purchases that have a life spanning more than two years only). If not applicable, upload a blank document with “N/A.”
DC Office of the City Administrator (OCA) Compliance Documents (templates and instructions are available at: https://dcarts.dc.gov/page/resources-grant-applicants
___Statement of Certification (signed at the time of application).
___Certificate of Clean Hands (dated no more than 30 days prior to the deadline).
Certificate of Clean Hands may be obtained by registering with the DC Office of Tax and Revenue using the following link: My Tax DC. https://mytax.dc.gov
___IRS Form W9. Note: Post office boxes are prohibited. The applicant’s address MUST match the address in the grants portal, the address on file in the DC Government’s DIFS system, and address registered in the DC Vendor Portal. Only the latest version of the W9 form (www.irs.gov/pub/irs-pdf/fw9.pdf) may be used and the form must be dated at the time of application submission.
Additional Mandatory Documents to Upload (Organizations and BIDs only):
____Lead artist work samples and Image Identification List. Five (5) digital images of at least five (5) different works and for each image include the artist’s name, artwork title, medium, size, year the work was completed, and project budget. Digital images of the work sample must be numbered to correspond with the Image Identification List.
____Artwork Relationship and Copyrights Warranty Form. Organizations/BIDs are required to upload a statement from the Artist providing approval for use of their design in the Organization/BID’s application.
o Organizations/BIDs are required to upload ARTWORK RELATIONSHIP AND COPYRIGHTS WARRANTY form from the Artist providing approval for use of their design in the Organization/BID’s application.
o Documentation that there is a contract/MOU/Agreement between the artist and the organization to design, fabricate, and install the work.
____IRS 501(c)(3) Letter of Determination.
____DC Tax Certificate of Incorporation.
____Organizational Chart (limit-one-page).
____List of current Board of Directors with officers, occupations, and term limits.
____Letter from the Board of Directors with support of the project.
____Current FY annual organizational budget with YTD income and expenses.
____Previous FY organizational budget with income and expenses.
____Current FY balance sheet. Upload a balance sheet with most recent financial quarter information.
____IRS Form 990 (most recently completed fiscal year).
View Addendum B: Community Engagement Fact Sheet <— | —> View Addendum D: List of Agency Contacts for Required Letters