In order to apply:
- · Ensure that you or your organization meets all eligibility requirements listed in this RFA.
- · Complete all required questions in the online application.
- · Attach the following mandatory documents to the online application: (forms available at Resources for Grant Applicants.
Mandatory Documents
- · Project Statement: Discuss the design concept providing detailed explanation of how the design contributes to the District of Columbia’s public art collection in the built environment. Discuss how the proposed design concept takes into consideration the dynamics of the site and provides aesthetic quality through innovation and thoughtful design. Describe the materials, fabrication, and installation techniques.
- If there is a recurring or repeating theme from previous Public Art Projects in your grant application please discuss how the current request builds or innovates on the concept in your project description impact statement.
- List and identify all use of Artificial Intelligence Technology. In the proposed Art Upload section, please upload a PDF or JPG file/s illustrating the proposed design.
- · Renderings. The proposed art in the form of detailed scale renderings, drawings/sketches, models and/or other documents in order to present a meaningful representation of the proposed artwork including five (5) different perspectives: day perspective, night perspective, and artwork superimposed (to scale) within the proposed site location from two (2) different views/angles.
- · Digital images of the proposed project site including four (4) different perspectives: site plan of the proposed site, aerial or site map of the immediate proposed site area and from two (2) different views/angles.
- · Résumé(s) of key personnel involved in the project, including the artistic director and/or executive director (for organizations and BIDs), up to two pages each. Bios are unacceptable.
- · Work sample(s). Submit ten (10) digital images of at least five (5) different works.
- o See Addendum A for more information on Work Sample Requirements. Flyers and brochures are NOT considered work samples.
- o If the applicant is not the artist for the proposed project, then applicant must provide lead artist work samples (and Image Identification List).
- · Image Identification List of applicant and lead artist work samples (if applicable). Identify slides with the following;
- o Artist Name
- o Lead Artist/ Artist’s Role on the Project
- o Title
- o Date
- o Medium
- o Size - Dimensions
- o Location
- o Project Budget
- o Project Description
- · Support Materials. Up to six (6) items of additional material, e.g., newspaper articles, reviews, letters of support from community stakeholders, related activities or programs, brochures, etc.
- · Site owner support. A letter of support from the site owner including contact information (physical address, phone number and email address) that provides support for project, authorization to install proposed artwork onto the projected site, and terms of maintenance for the duration of the installation and post installation.
- · Permit verification and Project Reviews from the DC Department of Buildings, Department of Transportation, Public Space, and the Office of Planning Historical Preservation. If the project is on DPR property, a letter from DPR supporting the project and identifying the types of permits and/or approvals needed to complete the proposed project.
- o If there is no requirement from the agency, the letter must still be submitted stating no required permits and/or approvals. All agency letters must be on the letterhead of the agency. Emails are not acceptable.
- · Community outreach flyer(s) demonstrating notification of businesses and residents of your project's presence on the upcoming Advisory Neighborhood Committee (ANC) Meeting agenda.
- · Written ANC approval/support verifying that the applicant has presented and received approval/support from the Advisory Neighborhood Committee of the proposed project site location.
- · Community support signatures. Upload a list of signatures from residents and business owners who are in support of the proposed project. (Minimum: 25, Maximum: 75)
- · Potential contractor bids. If not applicable, upload a blank document with “N/A.”
- · Equipment estimates. Submit up to three (3) estimates for equipment purchases (not to exceed $500 per item); and/or rentals (the not to exceed $500 per item does not apply to equipment rentals); If not applicable, upload a blank document with “N/A.”
- o All sculptural works are required to submit fabrication and installation contractor bids as well as for equipment estimates relating to fabrication and installations.
- · Letter of intent to purchase equipment. Upload a letter detailing the specifics of the equipment’s use after the project is completed (for equipment purchases that have a life spanning more than two years only).
- · Architectural sketches. If not applicable, upload a blank document with “N/A”.
- · Artwork Relationship and Copyrights Warranty Form.
- · DC Office of the City Administrator (OCA) Compliance Documents (templates and instructions are available at: dcarts.dc.gov/page/resources-grant-applicants
- o Statement of Certification (signed at the time of application).
- o List of Insurance Carriers Form.
- o Certificate of Clean Hands (dated no more than 30 days prior to the deadline).
- o IRS Form W-9. Note: Post office boxes are prohibited. The applicant’s address MUST match the address in the grants portal, the address on file in the DC Government’s PASS system, and address registered in the DC Vendor Portal. Only the latest version of the W9 form (www.irs.gov/pub/irs-pdf/fw9.pdf) may be used and the form must be dated at the time of application submission.
Additional Mandatory Documents to Upload (Organizations and BIDs only):
- · Lead artist work samples and Image Identification List. Five (5) digital images of at least five (5) different works and for each image include:
- o Artist Name
- o Lead Artist/ Artist’s Role on the Project
- o Title
- o Date
- o Medium
- o Size - Dimensions
- o Location
- o Project Budget
- · Digital images of the work sample must be numbered to correspond with the Image Identification List.
- · Artwork Relationship and Copyrights Warranty Form
- o Organizations/BIDs are required to upload ARTWORK RELATIONSHIP AND COPYRIGHTS WARRANTY form from the Artist providing approval for use of their design in the Organization/BID’s application. One copyright form.
- o Documentation that there is a contract/MOU/Agreement between the artist and the organization to design, fabricate, and install the work.
- · IRS Letter of Determination
- · DC Tax Certificate of Incorporation
- · Organizational chart (Limit-one-page)
- · List of current Board of Directors with officers, occupations, and term limits
- · Letter from the Board of Directors with support of the project
- · Current annual organizational budget with YTD income and expenses
- · Previous fiscal year organizational budget with income and expenses
- · Current fiscal year balance sheet. Upload a balance sheet with most recent financial quarter information
- · IRS Form 990 (most recently completed fiscal year)
- · Equal Employment Opportunity (EEO) Policy Statement (if applicable, for projects that have total project budget exceeding $100,000)
- · Data Universal Numbering System (DUNS): Numbers are free to obtain; however, the process can take up to thirty (30) days
- · ARIBA Network Number
All forms can be found at the Resources for Grant Applicants page on the CAH Website.
Documents must be uploaded as PDFs through CAH’s online grant portal prior to the application deadline. Incomplete or late applications or applications that do not follow the instructions and guidelines may be deemed ineligible for review and funding.
An automated email confirming receipt of an applicant’s submission does not guarantee an applicant’s eligibility or funding. Technical issues or failure to receive a confirmation email must be brought to the attention of CAH staff prior to the application deadline.
View Application Review Criteria <— | —> View Addendum A: Work Samples and Support Materials