____Renderings. The proposed art in the form of detailed scale renderings, drawings/sketches, models and/or other documents in order to present a meaningful representation of the proposed artwork including five (5) different perspectives: day perspective, night perspective, and artwork superimposed (to scale) within the proposed site location from two (2) different views/angles.
____Digital images of the proposed project site including four (4) different perspectives: site plan of the proposed site, aerial or site map of the immediate proposed site area and from two (2) different views/angles.
____Résumé(s) of key personnel involved in the project, including the artistic director and/or executive director (for organizations and BIDs), up to two pages each. Bios are unacceptable.
____Work sample(s). Submit ten (10) digital images of at least five (5) different works. See Addendum A for more information on Work Sample Requirements. Flyers and brochures are NOT considered work samples If the applicant is not the artist for the proposed project, then applicant must provide lead artist work samples (and Image Identification List).
____Image Identification List of applicant and lead artist work samples (if applicable).
- Artist Name
- Lead Artist/Artist’s Role on the Project
- Title
- Date
- Medium
- Size - Dimensions
- Location
- Project Budget
- Project Description
____Support Material: up to six (6) items of additional material, e.g., newspaper articles, reviews, letters of support from community stakeholders, related activities or programs, brochures, etc.
____Site owner support information (including physical address, phone number and email address) that provides support of project, authorization to install proposed artwork
onto the projected site and terms of maintenance for the duration of the installation.
____ Permit verification and Project Reviews from the DC Department of Buildings, DC Department of Transportation, Public Space, and the Office of Planning Historical Preservation. If a project is on DPR property, a letter from DPR supporting the project and identifying the types of permits and/or approvals needed to complete the proposed project is required. If there is no requirement from an agency, the letter must still be submitted stating no required permits and/or approvals. All agency letters must be on the letterhead of the agency. Emails are not acceptable.
____Community outreach flyer(s) demonstrating notification of businesses and residents of your project's presence on the upcoming Advisory Neighborhood Committee (ANC) Meeting agenda.
____Written ANC approval/support verifying that the applicant has presented and received approval/support from the Advisory Neighborhood Committee of the proposed project site location.
____Community Support Signatures
Upload a list of signatures from residents and business owners who are in support of the proposed project. (Minimum: 25, Maximum: 75)
_____Potential contractor bids. If not applicable, upload a blank document with “N/A.
_____Equipment estimates. Submit up to three (3) estimates for equipment purchases (not to exceed $500 per item); and/or rentals (the not to exceed $500 per item does not apply to equipment rentals); If not applicable, upload a blank document with “N/A.” All sculptural works are required to submit fabrication and installation contractor bids as well as for equipment estimates relating to fabrication and installations.
____Letter of intent to purchase equipment. Upload a letter detailing the specifics of the equipment’s use after the project is completed (for equipment purchases that have a life spanning more than two years only).
____Architectural sketches. If not applicable, upload a blank document with “N/A.”
____Artwork Relationship and Copyrights Warranty Form.
____Statement of Certification (signed at the time of application).
____List of Insurance Carriers Form.
____Certificate of Clean Hands (dated no more than 30 days prior to the deadline).
____IRS Form W-9. Note: Post office boxes are prohibited. The applicant’s address MUST match the address in the grants portal, the address on file in the DC government’s PASS system, and address registered in the DC Vendor Portal. Only the October 2018 version of the W9 form may be used and the form must be dated at the time of application submission. (If awarded a grant for the first time, CAH staff will guide applicant through the registration process of various DC Government portals noted above).
____Individual Demographic Overview Form. For artists and each artist team member. Completion and submission of this form will have no impact on funding decisions. Responses are used for statistical and diversity inclusion purposes only and will not be seen by the grant review panel.
Additional Mandatory Documents to Upload (Organizations and BIDs only):
____Lead artist work samples and Image Identification List. Five (5) digital images of at least five (5) different works and for each image include the artist’s name, artwork title, medium, size and the year the work was completed. Digital images of the work sample must be numbered to correspond with the Image Identification List.
____Artwork Relationship and Copyrights Warranty Form. Organizations/BIDs are required to upload a statement from the Artist providing approval for use of their design in the Organization/BID’s application.
____IRS Letter of Determination.
____DC Tax Certificate of Incorporation.
____Organizational chart (limit-one-page).
____List of current Board of Directors with officers, occupations, and term limits.
____Letter from the Board of Directors with support of the project.
____Current annual organizational budget with YTD income and expenses.
____Previous fiscal year organizational budget with income and expenses.
____Current fiscal year balance sheet. Upload a balance sheet with most recent financial quarter information.
____IRS Form 990 (Fiscal Year 2020 or most recently completed fiscal year).
____Equal Employment Opportunity (EEO) Policy Statement (if applicable, for projects that have total project budget exceeding $100,000).
____Data Universal Numbering System (DUNS). Numbers are free to obtain; however, the process can take up to thirty (30) days.
____ARIBA Network Number.
____Organizational Demographic Overview Form. For organizations. Completion and submission of this form will have no impact on funding decisions. Responses are used for statistical and diversity inclusion purposes only and will not be seen by the grant review panel.