CAH reserves the right to rescind any and all grant awards for non-compliance with CAH grant guidelines, policies, or regulations, at any time. FY 2024 grant recipients with unmet reporting obligations regarding any CAH funding program as of close of business on Friday, October 15, 2023, are ineligible to receive additional awards from CAH.
Applicants will be notified of a decision via email on or about Monday, October 2, 2023.
Grant award amounts (i.e., budget) for each project may range from up to $75,000 for individuals and to no more than $125,000 for Nonprofit Organizations or $150,000 for BIDs per the applicant category.
The budget must include: all artist fees and costs associated with design, fabrication, installation, de-installation for temporary projects (including equipment rental and storage space rental related to the project), insurance, permits, travel, transportation to the site, site preparation, documentation of the artwork, and applicable taxes.)
All work must be completed by September 30, 2024.
Payments are made directly to the grant recipient. Principals and fiscal agents of any kind are prohibited. In collaboration with other District of Columbia government agencies, CAH processes the payment request of its grant recipients in a timely manner. CAH does not create or distribute payments through its offices or staff. Grant award payment disbursement(s) is subject to the availability of funds and the processing of required documentation.
Reporting Requirements
During the life of the grant period, the award recipient is required to submit interim reports and a final report at the conclusion of the grant period. All grant awardees are responsible for demonstrating and documenting expenditures for the full (100%) grant amount. Grant recipients who do not submit complete Final Reports are ineligible for further CAH funding. If the project costs are greater than the grant award and require a cash match, award recipients must also demonstrate and document expenditures for 100% of the matched amount.
Interim Reports
PABC Grant recipients will be required to submit the following interim reports:
- Dedication event schedule and plaque layout and text (“Report #1”).
- Work progress photos at 50% fabrication (“Report #2”).
- Work photos at 100% installation, (“Report #3”).
Final Reports
At the end of the grant period, the award recipient must submit a written report and the CAH Budget Form, which is found on our Grant Resources page All grant awardees are responsible for demonstrating and documenting expenditures for the full (100%) grant amount.
Grant recipients who do not submit complete Final Reports are ineligible for further CAH funding.
Maintenance Report
At the end of the grant period the award recipient must submit a maintenance report that includes written instructions regarding the proper maintenance of the artwork and a complete list of all materials used. For temporary projects, the grantee is responsible for maintenance.
De-Installation Reports (For temporary projects)
Temporary projects must be removed at the conclusion of the project’s lifespan by the grantee at their cost. Grant funds should be allocated for de-installation and to return the site to its pre-installation condition. Temporary projects must include both an installation and de-installation budget.
Submission of Reports
Interim reports completed with supporting documentation must be submitted to the grants manager Kerry Kennedy at [email protected].
Final reports completed with supporting documentation must be submitted to the Grant Application Portal. Where applicable, grant recipients may access Report Forms and instructions through our Grantee Resources page.
Grant recipients will be required to submit Final, Maintenance or De-installation (for temporary projects) Reports to CAH within 30 (thirty) days of the project completion or by close of business on Monday, October 15, 2023, whichever comes first.
Project Modifications
In general, grant recipients may make minor modifications to the fabrication or installation approach, materials, or other minor aspects of the project’s objectives. However, the grant recipient must notify CAH in writing to obtain a written approval for those changes prior to the execution of their grant agreement Modifications made after the execution of the grant agreement require review and approval prior to execution of proposed modifications.
CAH prohibits project scope changes to applications that have been approved by the Board of Commissioners. Project scope changes are defined as changes to a project’s requirements, milestones, deliverables, documents and/or reports that alter the direction and purpose of the originally proposed scope.
Grant Management and Rescindment
Grantee must include a CAH logo and a credit line in all of its grant-related announcements and promotional materials and that it will make its best efforts to publicly credit CAH’s support for the project in all related public events.
CAH has the right to withhold, reduce or rescind a grant award according to the terms and provisions of the grant agreement or if the grantee exercises any of the following:
- Fails to meet deadlines for grant reports.
- Fails to notify CAH of changes in project collaborators or other significant management changes or changes in the project scope without advance approval.
- Refuses to provide access for monitoring.
- Fails to comply with the terms of the grant award contract requirements.
- Fails to demonstrate adequate financial management and oversight of the project; and/or
- Fails to properly publicly credit CAH’s support of the organization’s scope of work.
Citywide Clean Hands (CCH)
All applicants must obtain a clean hands certification, in order to receive a grant award from CAH. This certification is required before any related grant disbursement may be made. Certification may be obtained by registering with the DC Office of Tax and Revenue using the following link: My Tax DC.
Legal Compliance
Federal and District of Columbia law requires all grant applicants to comply with all applicable laws and regulations that regard non-discrimination. The list of those laws and regulations include: Title VI of the Civil Rights Act of 1964 (which provides that grant recipients must take adequate steps to ensure that people with limited English proficiency receive the language assistance necessary to afford them meaningful access to grant-related programs, activities and services); Title VII of the Civil Rights Act of 1964 (P.L. 88-352) (which prohibits discrimination on the basis of race, color, or national origin); Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1686) (which prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794); the DC Human Rights Act of 1977; and the Americans with Disabilities Act of 1990 (42 U.S.C. §§12101 - 12213) (which prohibits discrimination on the basis of disabilities).
Americans with Disabilities Act
CAH is committed to ensuring that all grant recipients comply with the Americans with Disabilities Act (ADA) of 1990. The ADA provides civil rights protection to individuals with disabilities in the areas of employment, services rendered by state and local government, places of public accommodation, transportation, and telecommunication services. Organizations funded by CAH must make reasonable accommodations to ensure that people with disabilities have equal physical and communications access, as defined by federal law. For reference, applicants may use this link to access the text of the https://www.law.cornell.edu/uscode/text/42/12101
Credit/Acknowledgment
Grant recipient agrees that it will include a CAH logo or a credit line in all of its grant-related announcements and promotional materials and that it will make its best efforts to publicly credit CAH support in any and every public event that is held and that is related to CAH’s funding of programs and activities.
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