Conditions of Funding
Applicants will be notified of their application results on or after October 1, 2026, via one of the following: (1) a letter of intention to award, (2) a letter of ineligibility, or (3) a letter of denial.
CAH strongly recommends that applicants begin securing the required documents listed below as soon as they have submitted their grant application:
- Certification of "Citywide Clean Hands" (CCH) from the DC Office of Tax and Revenue. Applicants may visit MyTax DC for more information and to obtain their CCH certificate.
- District Integrated Financial System (DIFS) Registration: New applicants should register their organization with DIFS; returning applicants should verify that their existing account registration is current and active.
Award disbursements are subject to fund availability and the completion of all required documentation. CAH does not disburse grant funds directly through its office. To expedite delivery of award funds, grantees are encouraged to enroll in direct deposit by completing an Automated Clearing House (ACH) Form. To request the form, email [email protected] and ask for ACH Form Version 8.1. More details on managing your award can be found on CAH's website at Resources for Grant Recipients.
CAH reserves the right to withhold, reduce, or rescind a grant award for non-compliance with grant guidelines, policies, or regulations, as outlined in the terms and provisions of the grant agreement. This includes, but is not limited to, situations in which a grantee:
- Fails to comply with the terms and requirements of the grant award contract;
- Fails to demonstrate adequate oversight and management of the funded project; or
- Fails to properly and publicly credit CAH's support.
CAH reserves the right to rescind any grant award at any time for non-compliance with its guidelines, policies, or regulations. FY 2027 grant recipients with unmet reporting obligations under any CAH funding program as of the close of business in October are ineligible to receive additional awards from CAH.
Programmatic, Administrative, and National Policy Requirements
Grant award funds must be spent within CAH’s Fiscal Year 2027, October 1, 2026, to September 30, 2027. Federal and District of Columbia law require all grant applicants to comply with all applicable laws and regulations that regard non-discrimination. The list of those laws and regulations include: Title VI of the Civil Rights Act of 1964 (which provides that grant recipients must take adequate steps to ensure that people with limited English proficiency receive the language assistance necessary to afford them meaningful access to grant-related programs, activities and services); Title VII of the Civil Rights Act of 1964 (P.L. 88-352) (which prohibits discrimination on the basis of race, color, or national origin); Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1686) (which prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794); the DC Human Rights Act of 1977; and the Americans with Disabilities Act of 1990 (42 U.S.C. §§12101 - 12213) (which prohibits discrimination on the basis of disabilities). If there are any conflicts between the terms and conditions of the RFA and any applicable federal or local law or regulation, or any ambiguity related thereto, then the provisions of the applicable law or regulation shall control, and it shall be the responsibility of the applicant to ensure compliance.
All grant recipients are subject to risk assessments and monitoring requirements. Those practices are discussed in greater detail in the applicants’ grant agreements with CAH. Activities funded by CAH will be monitored and evaluated by its staff, to assure compliance with all applicable District of Columbia’s statutes, regulations, orders and other requirements. This monitoring process may include site visits, an evaluation of allowable costs, as assessment of efforts to meet projected grant applicant benchmarks, providing proof of expenditures, etc. Additionally, grantees agree to include a CAH logo and a credit line in all grant-related announcements and promotional materials and that it will make its best efforts to publicly credit CAH’s support in all related public events.
Reporting
Grantees are required to submit to CAH Interim and Final Reports regarding: (1) the extent to which they met their CAH grant award-related organizational and project goals; (2) the level to which the funded projects or activities were accessible to a diverse group of constituents in the city; and (3) the growth that was made in advancing practices of equity with internal and external stakeholders.
Each grantee’s respective report must also include:
- Financial reporting regarding the funded activities that clearly shows how the subject grant funds were used.
- Proof of expenditures and related locations data.
- Numbers of people and communities served.
- Numbers of schools served (if applicable).
- Numbers of local artists and youth engaged.
Grantees who do not submit Final Reports are ineligible for further CAH funding.
Grantees awarded $12,500 or less must submit a Final Report by Friday, October 15, 2027. Grantees awarded between $12,500 and $200,000 must submit an Interim Report by Thursday, April 15, 2027 and a Final Report by Friday, October 15, 2027.
Grantees with delinquent reports will not be eligible to receive subsequent payments or awards in current or future grant cycles.
All the above-referenced reports must be completed and submitted to CAH through its online portal. Grantees may access the Interim and Final Report forms through the Resources for Grant Recipients page on CAH’s website. CAH provides guidance on narrative and financial report content in a recorded workshop available on its website.
Payment
CAH has the right to withhold, reduce or rescind a grant award according to the terms and provisions of the grant agreement or if the grantee (1) fails to meet deadlines for grant reports, (2) refuses to provide access for monitoring; and/or, (3) fails to comply with the terms of the grant award contract requirements.
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