FY24 JEG Application and Submission Information

A. Address to Request Application Package

CAH utilizes an online grant portal to receive grant applications. The JEG application may be found online in the CAH Grant Application Portal, available at https://dcarts.dc.gov/service/cah-grants. Incomplete, incorrect, or late applications may be deemed ineligible for review and funding.

 

B. Technical Assistance

CAH staff is available to assist grant applicants during group or individual technical assistance sessions. Applicants may also request review of draft applications during a thirty (30) minute appointment during business hours scheduled no later than seven calendar days in advance of the grant application deadline. CAH staff will not write applications for applicants. To schedule a meeting, applicants may contact the CAH staff listed in Section VII below. Applicants must prepare their full draft application in the CAH Grants Application Portal along with any questions in advance of scheduling a meeting for technical assistance.

 

To schedule an individual technical assistance meeting, please contact Ron Humbertson, Art Collections Registrar, at 202-538-1204 or [email protected] or Deirdre Darden, Public Art Coordinator at 202-724-1435 or [email protected]. Please note that CAH requests that applicants prepare and deliver (by e-mail) a draft of their full application along with any questions in advance

 

C. Workshops

To improve the strength of applications, CAH strongly recommends participating in one of the following virtual workshops listed below. All workshops are virtual, free, and open to the public. More information about workshops may be found at www.dcarts.dc.gov under Grant Writing Assistance, or by calling the CAH Point of Contact listed in Section VII. Workshops and Live Chats may be accessed by visiting https://dcarts.dc.gov/page/live-chat-dccah-grants-specialist. Interested artists and humanities practitioners may register for workshops via Eventbrite at https://www.eventbrite.com/o/dc-commission-on-the-arts-and-humanities-cah-1252966799

 

 

D. Application Forms and Content

 

CAH utilizes an online portal to receive grant applications. Each application shall include:

· Individual applicants (metropolitan area artists) are allowed to submit up to five (5) artworks for consideration.

· All applicants are allowed to submit multi-part artwork(s), for example, diptychs or triptychs, and that are a part of a series. These artworks will count as one artwork within the allowable maximum for portfolio submission from individual artists (five) and art organizations (ten).

· Submitted artworks must follow the below eligibility requirements for award:

o Artwork must be in excellent condition, with no damage or conservation requirements;

o Artworks must not require ceiling hanging for display;

o Artwork must not exceed seventy-two (72) inches in any direction with sculptures not to exceed 36” in height or 24” in width or depth;

o The overall weight of any single wall-mounted artwork must not exceed 60 lbs.; the overall weight of any sculpture that stands on a pedestal must not exceed 100 lbs. Any sculpture must be displayable on the wall or a pedestal, covered with plexiglass. Wall sculpture may only extend six inches from the wall;

o Artwork must be in good condition and able to be installed in an exhibition; and

o Artwork must be framed or ready to hang for the JEG exhibition.

 

Selected List of Prohibited Materials:

· Liquids, including but not limited to water, in unsealed or sealed containers;

· Materials that produce vapor, smoke, mists, and/or odors;

· Flammable, toxic, volatile, and/or explosive materials;

· Weapons or firearms; and

· Live animals and/or insects.

 

The following application documents are mandatory for all submissions.

 

In addition to the required narrative questions within the online application, applicants must submit additional documents with the JEG application. Documents must be uploaded in PDF form through CAH Grants Application Portal prior to the application deadline. Templates and instructions for compliance documents are available in Grantee Resources.

 

Mandatory Documents For Individuals
1	Artist Statement(s)	Please briefly describe your art-making process. Also explain how the submitted artwork(s) presented in your application relates to or contributes to the theme or themes of the exhibition stated in the RFA. (300 words max)
2	Artist Resume(s)	Provide a current list of exhibitions; publications; commissions; collections; and education.
3	Image Identification List:	Submit a document listing the details of each uploaded artwork. The list should include the Artist Name, Title, Year, Medium, Dimensions, and Description relevance to the theme. Example Identification Image List: Artist Name Title, Year Medium Dimensions Description (200 words max):
4	Artwork Files	High-quality JPEG files. Files should not exceed 5MB each. Uploading – Applicants must use the Media Viewer to upload each image file of prospective artwork for consideration. · For each image uploaded, please complete all required media file fields: Title, Media Type, Media Sub-type, Date, Edition number (optional), Retail price, Dimensions and Description (up to 200 words). The description will be reviewed by the panel and, if the artwork is exhibited, may be used for wall text. · After uploading images to the media viewer, the applicant must individually attach the file to their JEG application. · Individual artists are allowed to submit up to five artworks.   Artwork File Labeling – Identify image files by the Identification Image List number, artist’s last name followed by the artwork title.   Example of File Labeling: 1_ Artwork Title; 2_ Artwork Title; 3_ Artwork Title; and so on.
5	Certificate of Clean Hands	Issued within 30 days of the application deadline. Applicants may visit the following site to obtain more information: https://mytax.dc.gov/
6	Statement of Certification	Date must match that of the JEG application submission
7	Signed IRS Form W-9	Post office boxes are prohibited. The applicant’s address must match the address in the grants portal, the address on file in the DC Government’s vendor registration system (PASS), and in the DC Vendor Portal. The October 2018 version of the form must be used and have the same date as the JEG application submission.
8	Artwork Relationship and Copyright Warranty Form	Indicates applicant’s right to submit the artwork for consideration for exhibition.
9	Individual or Organizational Demographic Form	For each artist or organization. Completion and submission of this form will have no impact on funding decisions. Responses are used for statistical and diversity inclusion purposes only and will not be seen by the grant review panel. Form found on grant application landing page
10	Proof of Residency	The applicant must submit a copy of a government issued identification or tax return address page as proof of DC residence.

 

Applicants are fully responsible for the content of their application materials. An automated confirmation of an applicant’s submission does not guarantee an applicant’s eligibility, and therefore review by the advisory review panel (see below, “Review Process”). CAH staff is not permitted to make corrections to applications on behalf of applicants. CAH staff reviews applications for completeness and contacts applicants for any incomplete documents within five (5) business days of the deadline. Applicants are then responsible for updating their application within five (5) business days of CAH’s notification. Failure to do so will disqualify the application.

 

E. Grant Application Process

1. Read the Guide to Grants.

2. Read the RFA guidelines (for desired grant program) and determine eligibility.

3. Visit www.dcarts.dc.gov and navigate to the “Grants” menu and select the “Grant Application Portal” to register using the “Sign Up today” link.

4. Once registered, select “My Open Applications” and click on “New Application” on the right side of the screen then select “Juried Exhibition Grant” from the program list.

5. Complete the application questions.

6. Upload all required documents, supplementary material, and artwork.

F. Submission Dates and Times

 

All applications must be submitted online by 9 PM ET on Friday, July 28, 2023 9 PM ET on Monday, August 14. A confirmation email generates automatically upon submission of the applications. Technical issues or failure to receive a confirmation e-mail should be brought to the immediate attention of CAH staff. Incomplete or late applications or applications that do not follow the instructions and guidelines are deemed ineligible for review and funding. CAH does not accept mailed, emailed or hand-delivered copies of grant applications and/or the required attachments. CAH will accept reasonable accommodation requests from applicants with disabilities in advance of the application due date to assist them in submitting grant applications via mail, email, or hand-delivery. To request reasonable accommodation, contact Travis Marcus at [email protected] and await request approval.

 

CAH’s grant application process is competitive and subject to the availability of funds. Applicants may not request or receive funding for the same activities through more than one CAH program or grant category. Multiple applicants may not apply for funding for the same project, whether through the same or different grant programs. Applicants can participate in only one application per year for this grant program.

 

>G. Funding Restrictions

As a District of Columbia agency, CAH must ensure that all award funds are expended in a fiscally responsible manner; all awarded funds are subject to audit and Performance Monitoring. Allowable costs are those that the District government and CAH have determined as valid expenditures.

 

H. Other Submission Requirements

The Agency shall not be liable for any costs incurred in the preparation of applications in response to the RFA. Applicant agrees that all costs incurred in developing the application are the applicant’s sole responsibility.

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