If your District agency is interested in participating in the Art Bank Loan Program or would like to request a service regarding your current artwork loan, please read the following loan Terms and complete a Loan Request Form.
All participants in the Art Bank Collection Loan Program must agree to the following terms:
- Agency will display selected artworks at the listed locations for a term of no less than two years.
- Agency will designate an authorized point of contact to maintain direct contact with the DCCAH on all issues relating to the loaned Work(s). Each party will update the other if contact information changes. Although logistical arrangements may be delegated to the authorized Art Contact, ALL submitted requests for artwork installation(s), relocation(s), and removal(s) must be signed by the Agency’s Executive Director or DC Councilmember before arrangements are made.
- Agency will not damage the Work(s) or do anything that could potentially cause damage to a Work. Agency will be responsible for any loss of or damage to loaned Work(s) , and will incur all costs associated with removing and repairing Work(s) that are damaged.
Agency will notify DCCAH at least 30 business days prior to:
- a move or renovation that would require relocation of the Work(s)
- requesting the replacement of a Work with another Work from the Art Bank Collection
- requesting removal of Work(s) from a site before the end of the 2-year term. DCCAH will not be held responsible for any holes remaining in the wall after artwork is removed or relocated. It is the responsibility of the Requestor to coordinate and assume costs for any wall repair resulting from artwork service requests.
- Agency will be required to reimburse to DCCAH all costs associated with the Relocation, Replacement, or Removal of Work(s) if requested before the end of the 2-year term. DCCAH must schedule all services, which will be provided by a licensed and insured art handling service vendor. The requesting agency will be billed by DCCAH upon completion of all requested services.
- Agency will provide all installation and maintenance vendors with unobstructed access, during business hours to fulfill all art-related requests and services.
- Agency will not, without our prior written consent, remove, relocate, or change the condition of any Work(s) or its frame, and will not attach, affix, nor hang anything from any Work.
- Agency will notify DCCAH promptly when made aware of any damage to or theft of any Work(s). Agency will not attempt to repair a Work without DCCAH’s prior written approval. Recurring damage or thefts of artwork will result in complete removal of all loaned Work(s) and immediate termination of the loan.
DCCAH will not incur any costs associated with the installation of items outside of the Art Bank Collection. This includes but is not limited to plaques, certificates, personal photographs, and posters. DCCAH’s capacity is limited to the addressing the city-owned fine art collection; however the agency will provide recommendations for the appropriate service providers based on the requested task.