As an agency of the Government of the District of Columbia, CAH must ensure that all grant funds are expended in a fiscally responsible manner. CAH grant-related "allowable costs" are costs that the District government (through its subordinate agency, CAH) has determined to be valid expenditures in its sole discretion.
Examples of Allowable Costs (valid expenditures) are, but are not necessarily limited to:
- Artist Fees (up to 20% of the project budget)
- Materials and supplies
- General Liability Insurance
- Engineering costs related to the project.
- Travel and transportation directly related to project implementation.
- Copyright registration fees
- Contingency
Examples of Unallowable Costs:
- Prefabricated or pre-existing artworks
- Project sustaining and /or maintaining equipment and/ or technology purchases (projects must be self-sustaining)
- Food or beverage expenses
- Equipment purchases over five hundred US dollars ($500)
- Capital expenses.
- Sub-granting or re-granting of grant funds
- Debt reduction
- Tuition and scholarships, or award ceremonies
- College/University tuition or to fund universities, service organizations, foreign governments, or DC government agencies, including DC Public Schools or DC Public Charter Schools
- Costs related to special events, fundraisers, and lobbying.
- Travel other than as noted above (see "Examples of Allowable Expenses" above)
All expenses must be documented by the grantee within the budget of the grant agreement. The grant program manager reviews and approves all expenses before each invoice is processed for payment. Grantees with questions regarding allowable costs may contact CAH’s grant program. manager. The grantee will be responsible for demonstrating the cash expenses and a final report. The grant period is from October 1, 2022, to September 30, 2023. CAH restricts a grantee’s. grant-funded activity expenses that are beyond the grant period.
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